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For the purposes of this document, Little Violet Photography shall be referred to as ‘LVP’ or ‘The Photographer. The person booking and paying for the photography session will be referred to as ‘the Client’.
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For the purposes of this document, Little Violet Photography shall be referred to as ‘LVP’ or ‘The Photographer. The person booking and paying for the photography session will be referred to as ‘the Client’.
1 APPLICABLE LAW
1.1.1 The laws of England and Wales shall govern this agreement. These Terms and Conditions shall not be varied except by agreement in writing.
1.1.2 In the event of any conflict between these terms and conditions (including those relating to the time of payment) and those issued or submitted by the Client and in the absence of any contrary agreement in writing these Terms and Conditions shall prevail.
2 RETAINER
2.1.1 The RETAINER is payable upfront and reserves your space in the diary of LVP. It is non-refundable and non-transferable. However, it can be carried over to a rescheduled session at the discretion of LVP.
2.1.2 A session is not confirmed as booked until after the RETAINER has been received in full.
3 FULFILMENT OF OBLIGATIONS
3.1.1 LVP shall not be liable to the Client for any failure, in whole or in part, to fulfil its obligations where failure arises as a result of an event or circumstances beyond its control, which may include (but are not limited to) equipment failure.
3.1.2 The Client understands and accepts that the photographic coverage will be as LVP’s professional expertise determines. Special requests are not binding instructions although every effort is made to comply with the Client’s wishes if enough prior notice is given.
3.1.3 In the unlikely event of total photographic failure or cancellation of the contract by either party or in any other circumstances the liability of one party to the other shall be limited to the total value of the contract. Neither party shall be liable for indirect or consequential loss.
4  PRINTS
4.1 All images produced by LVP are done so on a fully calibrated monitor, and all prints purchased through LVP will be a true reflection of the editing carried out by LVP. LVP will not be held responsible for variances in images caused by clients viewing images on non-calibrated screens or monitors, or products that are printed through printing companies, other than those recommended by LVP.
5 PREVIEWS/PROOFS
5.1 Although LVP will do its best to produce more proofs than discussed with the Client there is no guarantee that any particular number of proofs will be produced.
6 ARTISTIC INPUT
6.1.1 LVP shall be entitled to use its judgement regarding the style and artistic input in the production of pictures. This includes but is not limited to locations, poses and number of images taken. Due to the vagaries of the willingness of subjects it may not be possible to capture all the pictures requested, or images to the client’s full expectations. In the event of uncooperative subjects at a session of any kind, for any reason, LVP may not be able to capture any, or all the images the Client may have requested or expected. The Client is responsible for all children at all times during sessions. The Client is responsible for their own facial expression when the photographs are being taken, and if they would like guidance they must mention this to the Photographer at the time of the shoot.
6.1.2 LVP edits all images before presenting to Client except in the case of a Model Call or Mini Session where a rough edit may be completed on the gallery and final edit only on those chosen images. LVP reserves the right to only fully edit a gallery once purchased.
6.1.3 Additional edits requested by the Client are carried out at the discretion of LVP, and may be liable for further charges. Additional edits requested outside of LVP’s usual artistic style may not be granted, and will be charged for. Any additional edit requests MUST be raised by Client at the proofing stage. Requests not raised at proofing stage will not be considered once products have been ordered.
6.1.4 LVP will not under any circumstances release unedited or RAW images to the Client. LVP reserves the rights to decide which images to retain and edit and which images are culled from their system.
7 COPYRIGHT & REPRODUCTION
7.1.1 Copyright is retained by LVP at all times throughout the world. No image (this includes DIGITAL IMAGES, PRINTS, WALL ART and all other physical goods) can be copied, scanned or reproduced in any form whatsoever. A print release only allows you to print purchased digital images, it does NOT give you the rights to scan in or otherwise copy, my prints or other physical goods.
7.1.2 The Client may not alter or add to or manipulate a picture by means of computer or any other technique or reproduce a picture in whole or in part as an element within, or as a montage with, another picture without LVP’s written permission.
7.1.3 Permission to reproduce a picture is only granted to the Client by LVP when digital images are purchased and full cleared payment has been made by the Client to LVP.
7.1.4 In the event of unauthorised reproduction, the Client shall pay by way of liquidated damages to LVP an unauthorised use fee of £200 per image, or double the standard reproduction fee for the use concerned, whichever is the greater.
7.1.5 The right to reproduce a picture granted by LVP is personal to the Client and may not be assigned to any third party without LVP’s prior written consent.
7.1.6 The Client will fully indemnify LVP against any unauthorised reproduction of a picture submitted to the Client made by any third party as a result of or arising out of any breach by the Client of any of these terms and conditions (including but not by way of limitation the Client allowing a picture or a copy thereof to come into the possession of a third party without LVP’s prior written consent).
8. DAMAGES
8.1.1 The Client agrees to respect the property, equipment and home of LVP at all times. This includes but is not limited to supervising your children at all times and being responsible for their actions. Any damages or loss resulting from you or your family’s actions or negligence shall be charged for by LVP. Failure to pay could lead to court fees which will be passed onto the Client.
9 IDENTIFICATION
9.1.1 While LVP has taken reasonable care to correctly identify, caption and orientate the pictures, it does not accept any liability for loss or damage incurred by the Client or any third party caused by any errors.
10 RECEIPT OF PICTURES
10.1.1 You are required to confirm you are satisfied with your prints/products upon collection from my premises. You must notify me at this time of any issues, or within 24 hours of collecting them. If I do not hear from you in writing within this time then it is assumed that you are happy with your images and products.
10.1.2 Any claims raised after you have left my premises will only be dealt with at my discretion.
11 COOLING OFF PERIOD
11.1.1 Because the supply of the photographs has been made to the Client’s personal specification, (i.e. image number, print size, frame style, etc.), the Client does not have the right to a cooling off period.
11.1.2 By placing an order with LVP you are committing to buy the bespoke ordered products and all sales are final and non-refundable.
12 RETURNS POLICY
12.1.1 Incorrectly supplied products and products of poor quality ordered through LVP can be returned and will be replaced at no extra charge to the Client. This must be done within 7 days of the receipt of the Product or requests may not be granted.
12.1.2 Faulty items should either be delivered to LVP or posted fully insured to LVP. The Client is responsible for any costs associated with return postage and this must be suitably packaged, and sent fully tracked and insured.
12.1.3 Returns will not be considered for incorrectly ordered items or items ordered in error by the Client. Returns will not be considered for the Client’s change of mind.
12.1.4 Returns of items ordered outside of LVP i.e. at the Client’s choice of photo lab, are NOT the responsibility of LVP under any circumstances.
13 USE OF PICTURES
13.1.1 LVP retains the right in all cases to use the pictures in any manner at any time throughout the world for the purposes of sales, advertising or promotion, of its work. No images will be taken, stored or published of a sensitive manner. Sensitive images include images of genitalia. Baby buttocks are excluded from sensitive material.
13.1.2 If you have an objection to your image being used online or for any advertising or marketing purposes you must notify me in writing at the time of booking your shoot.
13.1.3 LVP will store your purchased images for 6 months after your Viewing Appointment. After this point LVP cannot guarantee to have or to supply copies of these images. It is your responsibility to back up your purchased images to a suitable USB stick or hard drive. LVP cannot be held responsible for lost images past this time frame. Any unpurchased images will be deleted from the system after your Viewing and Order appointment.
14 DATA PROTECTION
14.1.1 All personal information that LVP may collect (including, but not limited to, your name and address) will be collected, used and held in accordance with the provisions of the GDPR and your rights under that Regulation.
LVP may use your personal information to:
14.1.2 Provide their Photography Services to you.
14.1.3 Process your payment for their Photography Services.
14.1.4 Inform you of new products and services available from her. You may request that the Photographer stops sending you this information at any time.
14.1.5 The Photographer will not pass on your personal information to any third parties without first obtaining your express permission.
15 ILLNESS & HEALTH AND SAFETY
15.1.1 The health & safety of the Client and their whole party, including all children, remains the responsibility of the Client at all times. All feasible precautions will be taken by LVP to maintain a safe working environment, but due to the nature of a photographic studio, electrical items will be in view and within reach. It is vital that the Client/Child’s Legal Guardian supervises their children at all times whilst within the premises of LVP. LVP will not be held responsible for any injuries caused to any party whilst on the premises of LVP.
15.1.2 INFECTIOUS DISEASES
If the Client or LVP display any possible symptoms of an infectious disease/illness/virus, including but not limited to COVID-19, or has been exposed to the disease/illness/virus, the session must be postponed. Hand sanitiser is provided and both the photographer and the client should use them regularly throughout the session, as well as upon entry and exit to the Studio. Face masks must be worn by both the Client and the Photographer for close contact photo sessions and where social distancing cannot be maintained. Thorough cleaning and disinfecting of the Studio will be carried out before and after each session, and Government guidelines adhered to. The Client understands that any public place where people are present risks exposure to infectious viruses/illnesses/diseases and LVP cannot guarantee that you will not be exposed during your appointment.

16 IF ANY PROVISION OF THIS AGREEMENT IS HELD TO BE INVALID OR UNENFORCEABLE UNDER THE LAW, THE VALIDITY OF THIS AGREEMENT AS A WHOLE SHALL NOT BE AFFECTED, AND THE OTHER PROVISIONS OF THE AGREEMENT SHALL REMAIN IN FULL FORCE AND EFFECT. IMAGES ARE KEPT FOR THE PERIOD AS DOCUMENTED BY LVP AT THE DISCRETION OF LVP, CLIENT ORDERS ARE REQUIRED WITHIN THE TIME PERIOD DECIDED BY LVP.

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